Record Donations And Prepare Acknowledgments
Keep received and given donation history separate, export factual records, and safely prepare informational receipts or authorized charitable acknowledgments.
Keep received and given donation history separate, export factual records, and safely prepare informational receipts or authorized charitable acknowledgments.
About 14 minutes
Desktop: Open Sales & Finances, choose Fulfillment & Donations, then Donations.
Mobile: Open Sales & Finances, choose Fulfillment & Donations, then Donations.
- The contribution date and donor or recipient identity.
- Authorization from the receiving organization before issuing a charitable acknowledgment.
Overview
- Donation records are informational and private. They never change financial income unless you separately enter an appropriate financial record.
- Rabbitry Run records breeder-entered facts; it does not determine tax deductibility, eligibility, or value.
When To Use
- You receive a contribution or give rabbits, meat, supplies, cash, or other property to an organization and want a durable factual record.
Step-By-Step Guide
Step 1
Follow this action exactly in the Record Donations And Prepare Acknowledgments workflow.
Choose Received for a contribution to the rabbitry or organization, or Given for an outbound donation to a wildlife center or other organization.
- The page should remain in the same workflow and be ready for the next step.
- You should be ready to continue to the next step.
Step 2
Record cash or describe the in-kind property. Keep designation, restrictions, breeder-entered estimate, and internal notes in their separate fields.
- The page should remain in the same workflow and be ready for the next step.
- You should be ready to continue to the next step.
Step 3
For a received contribution, record whether goods or services were provided and the related good-faith description and value when applicable.
- The page should remain in the same workflow and be ready for the next step.
- You should be ready to continue to the next step.
Step 4
Prepare an informational contribution receipt by default. Choose a charitable acknowledgment only after affirming that the organization is authorized to issue one.
- The page should remain in the same workflow and be ready for the next step.
- You should be ready to continue to the next step.
Step 5
Use Print/Save PDF from the sanitized preview. Prepared means the document was constructed and saved in Rabbitry Run, not printed, delivered, or received.
- The page should remain in the same workflow and be ready for the next step.
- You should be ready to continue to the next step.
Step 6
Track acknowledgment requests and receipts for outbound donations. Outbound donations never generate an acknowledgment from the breeder to themselves.
- The page should remain in the same workflow and be ready for the next step.
- You should be ready to continue to the next step.
Step 7
Void an incorrect record with a required reason instead of deleting it. Voided facts and the void audit details remain read-only history.
- Received cash, received in-kind estimates, outbound donations, acknowledgments, and voided history remain clearly separated and do not alter income totals.
- Received cash, received in-kind estimates, outbound donations, acknowledgments, and voided history remain clearly separated and do not alter income totals.
You're Done When
- Received cash, received in-kind estimates, outbound donations, acknowledgments, and voided history remain clearly separated and do not alter income totals.
Common Mistakes
- Printing a breeder-entered in-kind estimate as an appraisal by the receiving organization.
- Using a charitable acknowledgment without authority.
- Combining designation and restrictions or assuming prepared means delivered.
If Something Still Looks Wrong
Why can I not prepare an acknowledgment?
Given and voided donations cannot create new acknowledgments. For a charitable acknowledgment, confirm authority and complete the required contribution and goods/services facts.
Why does the donation not appear as income?
Donation records are informational by design. Record a separate income entry only when appropriate for your own accounting and professional guidance.
When To Contact Support
- The workflow does not match the guide even after you confirm you are in the correct section.
- Saving or loading fails repeatedly in this area of the app.
Still Stuck?
If the guide got you close but the app still does not match what this tutorial says should happen, contact support and mention the article title, the exact step where you got stuck, and what you saw instead.